Guides

How to invoice for a cleaning business

Updated October 15, 2026

Cleaners often work for the same customers every week, and offices and property managers usually pay on their own schedule. A clear invoice and a due date keep that from turning into months of waiting.

What to put on it

• The address or building you cleaned and the dates you were there
• Each service as its own line: regular clean, deep clean, windows, carpet, supplies
• The price per visit, or the flat monthly rate you agreed on
• A due date, such as 14 days out
• A PO number, if the office or property manager gave you one
• One sentence on the late fee

Regular clients

If you clean the same place every week or month, you shouldn't rewrite the invoice each time. Set it up once and send the same invoice on a schedule.

Offices and property managers

These customers often pay after the work, and a reminder before the due date helps them. A friendly note a few days before it's due gets more responses than a late notice a month after.

How Dunn helps

Set up each regular client once as a recurring invoice (weekly, every 2 weeks or monthly) and Dunn creates and emails it on schedule, in your name, with a pay button. It reminds the customer before the due date, adds the late fee you agreed on, and keeps a timestamped record.

Quick answers

Should I charge per visit or monthly?
Whatever you agreed. Monthly flat rates are easier to bill and easier for the customer to budget.

What if a customer says they never got the invoice?
Keep a record of when you sent it, and send it again with the same number. Dunn keeps a timestamped record of every invoice and reminder it sent, and tells you if an email bounces.

Can I charge a late fee?
Yes, if it was agreed before the first cleaning. Put it in writing.